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KB10874 - Purchase payment performed by different person or a purchasing department.

If your situation requires a different person or a purchasing department to approve and/or perform the purchase payment, there are two possibilities.

Method 1

Perform just the online purchase order procedure without payment, and allow the different person or purchasing department to follow up with the purchase payment. This is done by forwarding the email TatukGIS automatically sends immediately following completion of the online purchase order procedure to the person responsible for performing the payment. The email contains links to the i) pro-forma invoice (for print out or download as a PDF file) and ii) payment methods (credit card or bank wire transfer). The email also contains a link enabling either person to monitor if the payment has been performed. The pro-forma invoice validity period is 15 days, so the payment should be performed within that period.

This method does not require the person/department performing the purchase payment to register in the TatukGIS system.

Method 2

The person or purchasing department, acting as the administer for the customer account, performs the purchase order and payment on behalf of a declared software licensed user. The steps:

  • Administrator sets up his/her own administrative log-in/registration account in the TatukGIS customer database (this is done via the My Account / Sign-in page).
  • Administrator performs the purchase via the administrative log-in/registration account using the normal online TatukGIS purchase procedure described in KB10866.
  • Administrator informs TatukGIS of the name and e-mail address of the software licensed user(s) to enable TatukGIS to accurately register the user(s) to the purchased license(s).

Method 2 adds the administrator (such as a purchasing department acting as administrator) to the automatic maintenance renewal notification email that is sent approximately one month prior to the scheduled annual license maintenance renewal/expiration date. This can be helpful if the person or purchasing department will perform the annual maintenance renewal purchase the following year.

Created: October 21, 2011, Modified: October 13, 2021